Last Updated: 10/15/2021
PRIVACY POLICY
This privacy policy (“Policy”) describes how Organizing for Innovation LLC (“Company” “us” and “we”) collects, uses and shares users’ personal information on the website www.organizing4innovation.com (the “Site”) and o4i.outsystemscloud.com (the “T4|YIP platform”), affiliated sites, and services.
YOUR INDIVIDUAL RIGHTS
Under the GDPR and this policy your rights are as follows. You can read more about your rights in details here or for a more accessible explanation here;
- the right to be informed;
- the right of access;
- the right to rectification;
- the right to erasure;
- the right to restrict processing;
- the right to data portability;
- the right to object; and
- the right not to be subject to automated decision-making including profiling.
You also have the right to complain, if you feel there is a problem with the way we are handling your data. Please contact us about any concerns you may have with regard to how we handle your information.
DATA SECURITY AND PROTECTION
We ensure the security of any personal information we hold by using secure data storage technologies and procedures in how we store, access and manage that information.
WHAT WE COLLECT
We get information about you in a range of ways.
Information You Give Us. We collect your name, email address as well as other information you directly give us by submitting data, paying your subscription, answering questions, filling out forms or downloading information from our Site or the T4|YIP platform.
Information We Get From Others. We may get information about you from other sources. We may combine this with the information we have.
Information Automatically Collected: We automatically log information about you and your computer. For example, when visiting our Site or upon accessing the T4|YIP Platform, we log browser type, browser language, pages you viewed, how long you spent on a page, access times and information about your use of and actions on our Site.
Cookies: We may log information using “cookies.” Cookies are small data files stored on your hard drive by a website. We may use both session Cookies (which expire once you close your web browser) and persistent Cookies (which stay on your computer until you delete them) to provide you with a more personal and interactive experience on our Site. This type of information is collected to make the Site more useful to you and to tailor the experience with us to meet your special interests and needs.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment.
EMAIL, NEWSLETTER, MARKETING MESSAGES & SUBSCRIPTION
We use the consent lawful basis for anyone subscribing to our newsletter or marketing mailing list. We only collect certain data about you, as detailed in the “WHAT WE COLLECT” above.
Any email marketing messages we send are done so through Active Campaign, an email marketing service provider. Active Campaign is a third-party software application that allows marketers to send out email marketing campaigns to a list of users.
Email marketing messages that we send may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of data such as; times, dates, I.P addresses, opens, clicks, forwards, geographic and demographic data. Such data, within its limitations, will show the activity each subscriber made for that email campaign.
Any email marketing messages we send are in accordance with the GDPR and the PECR. We provide you with an easy method to withdraw your consent (unsubscribe) or manage your preferences / the information we hold about you at any time. See any marketing messages for instructions on how to unsubscribe or manage your preferences.
We hold the following information about you within our contact management system;
- First and last name
- Email address
- I.P address
- Subscription time & date
- Opens
- Click-throughs
We hold the following information about you and other team members within our T4|YIP platform;
- First and last name
- Email address
- I.P address
- Subscription time & date
- Opens within the system
- Click-throughs
- All data entered in the system, including answers, discussion, and uploaded links.
- Time logged in on the platform
RELATED PRIVACY POLICIES
We use certain third party applications or services in connection with our Services. We have no control over the policies and practices of third party websites as to privacy or anything else, so please review all third party websites’ policies before disclosing any personal information or other content on the Services or on any third party website (via the automatic transmissions discussed above or otherwise). Our partners include:
Active Campaign: We use Active Campaign for our contact management and newsletter distribution. Please visit the following link to read their privacy policy: https://www.activecampaign.com/legal/privacy-policy
Stripe: We use Stripe to collect payment information. Payment information like credit card details are handled by Stripe. Please visit the following link to read their privacy policy: https://stripe.com/privacy
Google Analytics: We use Google Analytics to optimize our website layout and content. We retain Google analytics data for 36 months. Please visit the following link to read their privacy policy: https://policies.google.com/technologies/partner-sites
Outsystems: We use the T4|YIP Platform on the Outsystems platform to deliver the content and provide you feedback. Please visit the following link to read their privacy policy: https://www.outsystems.com/legal/terms-of-use/privacy-statement/
RETENTION OF INFORMATION
If, as determined by us, the lawful basis upon which we process your information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.
The exception to our retention of information policy is data collected and stored for internal research purposes. Such data may be kept indefinitely.
USE OF PERSONAL INFORMATION
We use the personal information you shared with us as follows:
- First and foremost we use the personal and project information you share with us to help you advance your project and give you feedback;
- We also use your data for research purposes. We will share only share anonymized and aggregated data with any third party;
- And to communicate about promotions, upcoming events, and other news about products and services offered by us and our selected partners.
- We often need to contact you for invoicing, account management and similar reasons, and may send you email and other messages using any number of communication methods that you share with us.
- We may also contact you to inform you about changes in our Services, our Service offerings, and important Service related notices, such as security and fraud notices. These emails and messages are considered part of the Services and you may not opt-out of them.
- We may use your information to assist in making the Services secure and to prevent abuse and fraud.
For billing information, we use this information to bill you for products, services, materials, or subscriptions or other charges and we will disclose this information to our payment processors who help us to process credit card transactions and service providers in connection with billing and collecting amounts owed to us. By using our services, you authorize us to sub-contract in this manner on your behalf. If your details (as the account holder) are different to the billing contact listed for your account, we may disclose your identity and account details to the billing contact upon their request (such as an account administrator under an enterprise account). By using our services and agreeing to this privacy policy, you consent to this disclosure.
The personal information you provide is used for such purposes as responding to your requests for certain information and services, customizing your experience, billing and payment on your account, and communicating with you about the Services. We also use personal information for creating your individual account, customizing your experience, and for sending you notifications via the Services.
We may use your usage information in an aggregate format to enable us to figure out how often users use parts of the Services, so that we can make the Services appealing and relevant to as many users as possible, and customize and improve those Services. As part of our use of information, we may provide aggregate information to our partners (in a non-personally-identifiable format) about how our users use our site. We share this type of statistical data so that our partners also understand how often people use our partners’ services and the Services to help provide you with an optimal online experience. We may link usage information to personal information that we collect through the Services, but we will only use this linked information internally (for example, to customize your experience), and will not disclose it in linked format to third parties.
We may also use information we collect for other legitimate purposes, including. (1) compliance with foreign law, law enforcement, court and regulatory requirements; (2) Industry watch-lists and industry self-regulatory schemes; (3) information system, network and cyber security (4) employment data processing; (5) general corporate operations and due diligence; and (6) product development and enhancement.
This policy is not intended to place any limits on what we do with data that is aggregated and/or de-identified so it is no longer associated with an identifiable user or customer of the services.
SHARING OF PERSONAL INFORMATION
We are not in the business to sell or rent the information you provided to us. We will not share your information with third parties unless you have given explicit consent or in case of any of the circumstances defined below:
- We may share personal information when we do a business deal, or negotiate a business deal, involving the sale or transfer of all or a part of our business or assets. These deals can include any merger, financing, acquisition, or bankruptcy transaction or proceeding.
- We may share personal information for legal, protection, and safety purposes.
- We may share information to comply with laws.
- We may share information to respond to lawful requests and legal processes.
- We may share information to protect the rights and property of Organizing for Innovation LLC, our agents, customers, and others. This includes enforcing our agreements, policies, and terms of use.
- We may share information in an emergency. This includes protecting the safety of our employees and agents, our customers, or any person.
- We may share information with those who need it to do work for Us.
- We may also share aggregated and/or anonymized data for research purposes.
INFORMATION CHOICES AND CHANGES
Our marketing emails tell you how to “opt-out.” If you opt-out, we may still send you non-marketing emails. Non-marketing emails include emails about your accounts, training progress, and our business dealings with you.
You may send requests about your personal information to our Contact Information below. You can request to change contact choices, opt-out of our sharing with others, update your personal information, or request deletion of your personal information.
You can remove and reject cookies from our Site with your browser settings. Many browsers are set to accept cookies until you change your settings. If you remove or reject our cookies, it could affect how our Site works for you.
Please note that some unrevised information may remain in our records after revision of such information or deletion of your account, or in cached and archived pages. Some information may remain viewable elsewhere to the extent that it was copied or stored by other users. We may use any aggregated data derived from or incorporating your personal information after you delete your information, but not in a manner that would identify you personally.
We will retain your personal information for as long as your account is active or as long as needed to provide you the Services; we also may retain and use your information as we deem it necessary to comply with our legal obligations, resolve disputes, and to enforce our agreements.
AGENTS
We employ other companies and people to perform tasks on our behalf and need to share your information with them to provide products or services to you. Examples include sending email, analyzing data, processing payment, and providing user services. Unless we tell you differently, Our agents do not have any right to use personal information we share with them beyond what is necessary to assist us.
POLICY CHANGES
We may make changes to this Privacy Policy from time to time for any reason. Use of information we collect is subject to the Privacy Policy in effect at the time such information is collected. If we make changes in the way we use Personal Information, we will notify you via email or by posting an up-to-date version on our website. Users are bound by any changes to the Privacy Policy when he or she uses the Services following such notice.
APPLICATION OUTSIDE THE UNITED STATES
When you use the Services, you are consenting to have your data transferred to and processed in the United States. All of Our servers are currently in the United States, and we aren’t able to process your information within the borders of any other country. Given this limitation, if your use of the Services or disclosure of certain information to Us would violate any law that is applicable to you, your right to use the Services and/or disclose such information is revoked, as it is wherever use of the Services is prohibited by law.
PRIVACY – COPPA
If you are not of legal age to form a binding contract (generally, 18 or older), you may only use the Services and disclose information to us with your parent’s or guardian’s express consent. Review this Privacy Policy with your parent or guardian and make sure you understand it, and do the same with the privacy policies of all websites you visit or mobile applications you use.
CONTACT INFORMATION
We welcome your comments or questions about this privacy policy. You may also contact us at our address:
Organizing for Innovation LLC
info@organizing4innovation.com
8300 Greensboro Drive L1 #627
Tysons Corner, Virginia 22102